This is an unofficial summary of the November 2018 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see visit Intergroup/Agendas and Minutes.
Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still-suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute. The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide. The meeting was held Wednesday, November 7, 2018, at St. Andrew Presbyterian Church, 101 Donohue Street in Marin City. The meeting began with a call to order and the Serenity Prayer. Baskets for dinner were passed. The October 2018 minutes and the November 2018 agenda were approved.
Standing Reports | Board Chair, John R.: Excited to see so many people from Marin.
Treasurer, Alix F.: Intergroup is running a $800 deficit YTD (which is really good). Gratitude Month contributions are included in our annual budget; please send all contributions in by the end of the year.
Executive Director, Maury P.: Two new pamphlets from A.A. World Service are now in stock in the bookstore: The God Word and A.A. for Alcoholics with Mental Health Issues. Please make them available to our groups. Gratitude Month flyers are also available. Please let Central Office know about meetings closed for holidays (especially at churches). Also let people know about holiday events that your groups are having so they can be published on the aasf.org website.
We still need volunteers at Central Office. There is only one open shift right now, but we need substitutes. We have a new flyer for Group Elections, which describes differences between General Service and Intergroup and what the group representatives from each committee do.
Intergroup Committee Reports
The Point, John B.: Published monthly to inform members about the fellowship. We are going fully digital and you can see the current issue at aasf.org. Looking for editorial contributions about Steps, Traditions and Concepts—or anything you’d like to write about! Email firstname.lastname@example.org
Technology, Taran R.: We still have some things cooking in committee. Please email email@example.com with any issues communicating or documenting committee work.
Orientation, Greg M.: Welcome to the new IGRs this month. The Buddy sign-up sheet is being revamped. We are looking for people to come early next month to meet new IGRs and have dinner with them.
Outgoing Fellowship, Michael P.: Elena is the new Fellowship Chair.
PI/CPC, Justin H.: We had lots of Unity Day volunteers—thank you! PI/CPC still needs committee members to find new speaking opportunities. We meet the 2nd Monday of each month at Central Office from 7:00 – 8:00 p.m.
Marin General Service District 10, Jacqueline: We continued with district officer job responsibilities in anticipation of elections on November 19. Marin Unity Day was a wonderful success. Approximately 170 people attended. We played “Group Feud” and could have kept playing all day. It was Delegate Joann’s last presentation. Previous delegate Raymundo gave her his Pass-It-On and a loving send-off. Our District Archivist reports she is receiving group histories.
We are excited about the Hispanic Women’s Workshop in San Francisco on December 1, with panels and participation from Hispanic women from five Spanish-speaking countries via Skype. Our next meeting will be November 19 at the San Rafael Methodist Church at 7:30 p.m.
Marin Teleservice, Patrick: We had a presentation about HelpChat and how to handle 12th Step referrals from volunteers. Marin Teleservice workers should hear from their coordinators about HelpChat volunteers transferring 12th Step calls.
Marin PI/CPC, Andrew: We held presentations at Dominican Nursing and area high schools. We had one participant at our last workshop.
Marin H&I, Karen: Marin jails have reached out looking for meetings for at-risk populations. Only for men and will be starting the first of the year. There was a shooting at Helen Vine. One of the staff workers was killed and two others were injured.
San Francisco General Service District 6, Steve: Good attendance at SF Unity Day. Jackie B. gave a presentation on the history of Central Office and General Service as a whole. Playwright Jackie B. is offering to direct In Our Own Words in celebration of its 10th anniversary if Intergroup will produce it. The proposed venue is the Exit Theatre in San Francisco’s Tenderloin. We will need to sell 224 tickets to break even. The group supported producing the play. Pete made a motion to proceed with Jackie’s proposal and it passed by consensus. It will be February 8-9 and 16-17. Performances will be Friday, Saturday matinee and Saturday night.
Test enthusiasm in Marin, Karen, Andrew, Alan: Updates were tabled until December meeting. Intergroup and Community Discussion with focus on Marin and clarifying our roles. Tom, IGR Board Member and Marin resident is looking to share information about what Intergroup does. This part of our meeting is in response to an initiative a group of Marin members began to create a separate Intergroup in Marin. Background: San Francisco and Marin have been a single Intergroup for more than 70 years. Our current office location, in San Francisco, was chosen with access to both counties in mind. One-third of our IGRs are from Marin and two-thirds from San Francisco. These numbers are consistent with 7th Tradition contributions and meetings in each county. Along those same lines, one-third of our Intergroup meetings are held in Marin. Our levels of participation are in line with other areas with room for improvement. Most groups participate by sending money, not volunteers.
What Intergroup Does: Provides Central Office, a bookstore, meeting schedules, a comprehensive website, and Teleservice; coordinates 12th Step work, Group Insurance and outreach.
Q &A for Board members John, Alix, and Maury: Questions and statements came from numerous individuals who attend meetings and live in Marin County. Concerns included literature availability in Marin, cost of shipping, pre-paid literature orders delivered to service committee meetings, absorbing or collaborating with MI 2020, clarification of their intent, what our interaction with that group has been, questions about the realistic interest from Marin groups splitting off, confusion created by meetings being listed on aasf.org and the MI 2020 website and duplication of services. Similar situations occur in many other areas; we are not unique. Further, our two counties are smaller geographically than most others. Next Steps: We will take this information to the next board meeting for discussion. Adjourned with Responsibility Statement.
Next Intergroup Meeting: 7:00 p.m. Wednesday, December 5, 2018 at the First Unitarian Universalist Church, 1187 Franklin Street in San Francisco.
Intergroup Representatives | The following groups have registered Intergroup Representatives (IGRs) who attended the last Intergroup meeting. If your meeting is not represented, please elect an Intergroup Representative (IGR) and/or an alternate so it is represented. Here’s more Intergroup information.
Last Stop Men’s Step Study
Marin Young People
Men’s Two Plus
Mill Valley 7 a.m.
Monday Night Stag Tiburon
Rise N Shine
Saturday Weekend Warriors
Thursday Night Speaker
Women’s Big Book: Tuesday
San Francisco Groups
A is for Alcohol
A New Start
Artists & Writers
Blue Book Special
Castro Monday Night BB
Cow Hollow Men’s Group
Experience, Strength & Hope
Join the Tribe
Lunch with Bill
Sunset Speaker Step
Treasurer’s Report | Sept. 2018
For September 2018, total revenue was $19,190, over budget by $4,662. This was due to a higher-than-expected group contributions. Total operating expenses for September 2018 were $23,540, over budget by $932. The result is a net operating deficit of $4,500 for the month. Group contributions for September 2018 were $14,057, over budget by $3,883. Individual contributions were $2,664, over budget by $268. Total unrestricted cash for September 2018 was $80,728, an increase of $2,530 from August 2018. Unrestricted cash is over 3 months of operating expenses. Year-to-date we are operating at a $773 deficit, over budget by $2,794. The rating for September 2018 is “Excellent.”
Intergroup Finance Rating System: Every month we rate our monthly finances as excellent, good, fair or poor. Generally speaking, here is the definition of the term. Excellent = We exceeded our budget. Our income was greater than our expenses for the month and we have more than two months’ worth of operating expenses in unrestricted cash balances. Operating expenses are roughly $22K/month, so we’d have over $44K in unrestricted cash balances for the month. The Intergroup rating has been “excellent” since December 2016.