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Intergroup News | February 2019

This is an unofficial summary of the January 2019 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, January 2, 2019, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The December 2018 minutes and the January 2019 agenda were approved.

Standing Reports

Board Chair, John R. was absent but received the update from
Pete F. We have an open Board position to fill. Please submit interest by EOW. The term ends in June, so length is 6 months. Marin females are encouraged to apply.

Treasurer – Alix F. November we closed 11 months strong. Group Contributions were $168k and Individual Contributions were $42k. Central Office Bookstore sales under budget by $2k. Operating Expenses were under by $13k. The YTD deficit is $15k from budget. We have $76k in Unrestricted Cash, which is 3 months operating expenses. We are still getting contributions from groups and for Gratitude Month. Please encourage treasurers to submit all contributions ASAP.

Executive Director – Maury P. was absent, report submitted Central Office will be closed January 21 for Martin Luther King, Jr. Day. Ask your group to notify Central Office of any closures. Group Insurance policy renews January 10. Central Office has 4 open phone shifts that need to be filled with a 1-year sobriety requirement.

Intergroup Committee Reports

Archives, Kim S. The next history event in February or March. Expecting Women’s Event Part 2. It was a huge success last time. We are cataloging what we have and looking for more space because we’ve run out of room at Central Office. We’re asking for pictures of group meeting spaces. Send photos to archives@aasf.org. Put the meeting name and location and the purpose. It is for a presentation at Unity Day and is for our community. We’ve had 1 submission so far. Reminder: IGRs are the meeting archivists. The Archives committee can help with that. Meet 12pm to 2pm on the 3rd Sunday of the month at Central Office.

Technology, Taran R. We ended 2018 “gently.” We helped The Point go digital. HelpChat launched into its own committee and no longer part of the Tech Committee. We are upgrading some technology software. The big thing on the radar is including Marin in the domain name that will be on the agenda later tonight.In November 600 people searched for “Meetings in SF” and found our site via Google Search.

PI/CPC, Justin H. Lots of service opportunities, including liaising with radio, media, TV and others.  

Meet the 2nd Monday of the month at Central Office. Orientation is at 6:00 pm and the business meeting is 7:00 pm.

Fellowship, Elena R. A reminder that we have a play coming up titled “In Our Own Words – 10th

Anniversary.”  Postcards with info are in the back of the room to share at meetings. Tickets are available online aasf.org. A preliminary volunteer list will be passed to help at box office and onsite opportunities.

Orientation, Greg M. Two Intergroup buddy sign-up boards will be passed for all the new and numerous IGRs. The second board is for the February buddy sign-ups.

The Buzz, Anne Marie C. Email newsletter that goes out twice monthly with upcoming events and news. See Anne Marie if interested in signing up or contact her online. A question about The Point, LinkedIn, The Buzz. And yes, this is happening.

SF Teleservice, Lara L. The Friday Coordinator position is open. Orientation is the 3rd Monday of every month at Central Office at 6:00 pm. We discussed last month about bringing orientation to various interested meetings. IGRs should ask their groups (50+) if they’re interested. Email sfteleservice@gmail.com. The holidays had the phone lines booming!

The Point, John B. The Point is live digitally as of yesterday. The link to The Point will be included in The Buzz.It’s local and includes stories about local people and things happening. The issue for February includes 2nd Step themes. Meet the 2nd Saturday each month at 12:30 pm at Central Office. We are still looking for fellow editors.

Hospitality, Ken J. Please help clean up. For your information, Jackie B. is doing a fundraiser for Living Sober, the oldest LGBTQ sobriety conference. Stay tuned.

Liaison Reports

Sobriety by The Bay, Mickey Thanks for getting the word out about this year’s conference. There’s more flyers to distribute. We’re offering sponsorships to local treatment centers paying the registration fee for those in treatment to attend. This is good for those who would be unable to attend.

Marin PI/CPC, Andrew We’re aiming to do more orientations and to get into schools. PI is Public Information and every meeting can have a representative for this service committee. Meet the 4th Thursday each month at the Marin Alano Club.

SF General Service, Justin, incoming DCMC We are now meeting at the Old First Presbyterian Church adjacent to Central Office on the 2nd Tuesday each month at 6:30 pm.

Marin H&I Liaison, Karen G. We had great attendance at H&I.There is a new group facility in San Anselmo for anyone in Marin who is young. Side by Side is restarting on Mondays at 7:00 pm. Volunteers must go through orientation in order to participate. The audience is teenagers, so young volunteers are encouraged. There is a new program starting at San Quentin by doing sponsorship (male only) to inmates. You have 15-20 minute conversations and decide if it’s a good fit. All are sober members of the jail community. Some are lifers, others not.

Marin Teleservice, Patrick M. A handful of shifts are available. January will be a turnover of service positions; that’s 17 positions up for grabs!

GGYPAA, Justin H. There are open positions on the committee. We put on dope events! You don’t have to be young to participate. Meet the 2nd Sunday each month at 12:00 pm, alternating between San Francisco and Marin.

Presentation Archives presentation on Ray H., one of our Founders.Peter M. is the original curator of this presentation. Ray was one of the original Founders and starter of A.A. in San Francisco. Peter went to GSO Archives (NYC) and Walnut Creek CNCA Archives to do research. We found his journal and tickets of notable A.A. events. August 1941 is Ray’s sobriety date whereas A.A. reached San Francisco in 1939. He was somewhat of an archivist … a bad one! GSO’s rule is “do no harm” but he would staple and pin things. When Bill W. and Louis visited San Francisco in 1943, Ray was part of the welcoming committee. There was a meeting with a fancy banquet dinner at Franklin Street on November 27, 1943. Ray was a pioneer in going to San Quentin meetings, which was the first facility to start H&I here in Northern California. He had meeting notes that are housed at our San Francisco/Marin archives.  He described himself as the “bald-headed bastard.” Ray kept notes on meetings with Rathbon (sp?), a Stanford professor and psychologist, as well as early development with PI/CPC. He chaired a committee in 1948 for the first NCCAA Conference where Bill W. spoke as the keynote; ticket stubs are in the Central Office archives.

Old Business

Outreach and Connectivity- Alix F. Intergroup has lowered our shipping rates for literature sales to local members. Conducted an analysis on lowering shipping with a negligible impact to financials.  A question was asked about shipping to Fairfax. She confirmed the lowered shipping goes to any members in our fellowship living in San Francisco & Marin counties and these rates are commensurate with GSO’s rates.

Intergroup Connectivity There are 5 points of connection with member groups:

  • Contribution
  • Literature
  • IGR
  • Secretary
  • Treasurer
  • Registered GSR (for SF meetings)

If a group is not registered, it’s important that we encourage meetings to register their Trusted Servants so that Central Office can that meeting in case of meeting closures, changed locations, etc. It’s aimed to improve communication on behalf of the newcomer.

Key Data Points 

  • Contributions in last 3 years are from 78% of groups
  • Only 12% of meetings have a registered IGR
  • Only 36% of meetings have either a treasurer or secretary registered with Central Office
  • Currently, 11 IGRs are from Marin and 33 from San Francisco; we are looking for more from both counties

This info is designed to address how we can better reach out to our community. Registering as a Trusted Servant is simple and easy. All IGRs are part of the Intergroup’s “outreach” committee

Discussion

Group elections should encourage new volunteers to register. Trevor asks if individuals could register who they are and their Home Group so more people are connected. But then have separate Trusted Servants registered as secretary and treasurers. Lucy: Many meetings don’t have any order, info or archives. So, these new Trusted Servants have no idea about registering or if a meeting location changes. There is minimal “pass it on” knowledge. Adam: This is new info to me as I’m still new. Where is all this found? Pete F. answers it is found on aasf.org under “Service and Sponsorship.” Don: In the spirit of outreach, he likes Trevor’s idea of a new category for individuals able to connect with Intergroup. Pete: The targeted message for this month is focused on Trusted Servant registration. Michael P. clarified that currently the website is only designed for secretary and treasurer registration.

Primary Domain Change, Taran R.  Presented proposal to change the primary domain for our website from aasf.org to aasfmarin.org. The implications of the impact changing the Intergroup URL is in the monthly meeting packet. Most of what’s there is stuff most people shouldn’t/wouldn’t care about. Clarifying question about redirecting the old domain to the new: Is that a period of time only? Answer: The old domain will never go away. Ashley:  A concern is that pointing new members to our website is easier to use AASF that is only 4 characters whereas the new domain is longer and has double the characters. Taran comments that AASF is still a viable URL to point new members toward. Individual from Sobriety by the Bay based in San Jose: From an outsider’s perspective, he’s well aware Marin is included in part of the Intercounty Fellowship. Pete gets a read of the room, finding most people are comfortable to vote. Michael P. points out “long term,” if Marin officially splits off, aasfmarin.org may not be viable in the future. Many hands raised with readiness to vote but in the interest of time and potential disagreement, Pete pushes the vote to next month.

What’s On Your Mind?

Kim S.: Someone reminded her that there’s an A.A. History Symposium in February and registration is limited. Andrew: He was sick 2-3 weeks ago and couldn’t get to a meeting. He found that local Intergroups have recorded speakers (like Contra Costa Country) but we don’t have any recorded shares on our website. Kim notes that we have many in our Central Office archives for listening but there’s a conflict about hosting those on our website because of anonymity issues including first and last names on those recordings. Pete asks Andrew to reach out to Contra Costa for additional information. Kim will reach out as well to learn about their group conscience policy regarding hosting speaker tapes on the website. John: His group, Rule 62, has died but could be resurrected if there’s any interest. 

Targeted Message

  • Help communicate what Intergroup is and does
  • We are all responsible for outreach
  • Send in Gratitude Month contributions
  • The Point is now digital! 
  • “In Our Own Words – 10th Anniversary” is February 8-9, 15-16

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, Wednesday, February 6, 2019, 7:00 pm, at St. Andrew’s Presbyterian Church, 101 Donahue Street in Marin City. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Intergroup February 2018
Treasurer’s Report

Month Ended December 2018

For December 2018, Total Revenue was $36,069, under budget by $7,649. This was due to a higher than expected group contributions. Total Operating Expense for December was $34,182, over budget by $10,888. This was mainly due to an out of period adjustment related to employee healthcare costs. The result is a Net Operating Surplus of $2,345 for the month.

Group Contributions for December were $13,991, under budget by $38. Individual Contributions were $10,556, under budget by $2,435.

Total Unrestricted Cash for December 2018 was $77,564, an increase of $1,518 from November 2018.  Unrestricted Cash is over 3 months of operating expenses.

We ended 2018 with a year to date deficit of $2,477, just under our budget of an operating surplus of 0.

The rating for December 2018 is “Excellent.”

OVERALL RATING: Excellent

Intergroup News | January 2019

This is an unofficial summary of the December 2018 Intergroup meeting provided for convenience; it is not intended to be the completed approved minutes. For a complete copy of the minutes and full committee reports see “Intergroup” on our website www.aasf.org.

Our intergroup exists to support the groups in their common purpose of carrying the A.A. message to the still suffering alcoholic by providing and coordinating services that are difficult for the individual groups to execute.

The Intercounty Fellowship has been organized by, and is responsible to, the member groups in San Francisco and Marin for the purpose of coordinating the services that individual groups cannot provide.

The meeting was held on Wednesday, December 5, 2018, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. The meeting was started with a call to order and the Serenity Prayer. Baskets for dinner were passed. The December 2018 minutes and the January 2019 agenda were approved.

Standing Reports

Board Chair, John R. Happy Holidays! Very proud of the Intergroup consensus process.

Treasurer, Alix F. Rating is Excellent (see provided notes). Group contributions are down but individual contributions to Central Office are making up the difference. Ask your treasurers to get Gratitude Month contributions into Central Office right away. Faithful Fivers may need to reach out for help with the payment processor as we continue to switch over from the old system. The finalized budget for 2019 was approved by the Board (see slides). Zero-dollar budgeting; income is budgeted by averaging last 3 years plus no more than a 7% increase. Thanks to committee chairs for submitting their budgets.

Executive Director, Maury P. Great to have so many new people here. Brought two prepaid literature orders tonight based on November’s discussion about making literature orders more convenient. There are 4 open phone shifts at Central Office and we need people who can work during the day during the week. While Central Office will be closed on Christmas and New Year’s days, we are keeping the office open on Christmas Eve and New Year’s Eve as an experiment. Annual inventory took place on November 24. Everything was counted and we were only off by $138. The following is how the budget happens: It is a based on prior actuals (averaging the past 3 years plus no more than a 7% increase) and we end up being close … but not always. The Intergroup Board approved the deposit for the production of In our Words, Jackie B’s play coming next month. Tickets are now available at the online bookstore. Final flyers will be available next month. The goal is to break even on the production, so it will be priced lower this year. Don’t wait to buy tickets. It sells out.

Intergroup Committee Reports

Archives, Michael filling in for Kim S. Any A.A. materials that you would like to donate, email archives@aasf.org. Groups that host an event should send the flier to Archives as well.  We are putting together a record of events that groups produce.We are working to preserve A.A. spaces, so send us pictures of those meeting spaces (without people).

The Point, John B. Looking for more volunteers for the committee. The current issue of The Point is now online! There will no longer be printed issues going forward. We are looking for submissions. Because it’s digital, we are no longer limited by length (can be more than 600 words). Special thanks to all who helped getting it online. Question: Shane – will it be pushed out as well? Answer: Links to The Point will be posted in The Buzz.

Fellowship, Elena R. Working on the play coming up. Looking for volunteers for all the showings. There will be A.A. meetings before some performances that will also require volunteers. Volunteers will be able to see the show for free, if there is available seating. Volunteering is not limited to IGRs, so email fellowship@aasf.org for more information.

SF Teleservice, Layne Z. Lara L. is taking over the committee as chair. We are looking for co-chair. Phones are answered 24/7 on weeknights, weekends and holidays. We need to fill shifts and also looking for a Friday Coordinator. Orientation is on the 3rd Monday of the month at Central Office.

SF PI/CPC, Justin H. We are still looking for committee members (you will get to hang out with Justin!). We are partnering with Marin PI/CPC.  San Francisco is good at jail communications and Marin is good at reaching out to schools, so there is a lot to learn. DUI classes have fallen off. Our plan for 2019 is to give talks to UCSF medical students. We also signed a “memo of understanding” with SFUSD but it has been rescinded.We met with SFUSD and they are not looking for our message but suggested outside organizations. We meet the 2nd Monday of each month at 6:00 pm.

Orientation, Greg M. Lots of new IGRs have joined this month. Tonight is the first time we are trying new buddy system. We ask that buddies come at 6:30 pm and get connected with the newbies.

The Buzz, Anne Marie C. The Buzz is emailed on the 1st and 15th of every month.The Buzz is trying to feature alcothons and/or meeting closures. We’ve added a plaintext format on aasf.org/thebuzz.Soon to have a link to the point in The Buzz. Contact thebuzz@aasf.org.

Sunshine Club, Ann M. Brought 5 to 6 meetings to people in hospitals and homebound folks. We could use another person or two who can be part of the team. We would like more support. Ongoing needs will be discussed in meetings.Question: Jacqueline – Are people doing it in Marin? Answer: Unfortunately, our Marin coordinator stepped down.

Liaison Reports

Marin General Service, Jacqueline New slate of officers were elected in November. The Safety Workshop came in under-budget. Participation was wide-spread where 78 people came anywhere from Carmel to Vacaville.

SF General Service, Steve Great election cycle and Justin is the new DCMC. We could use a boost in District 6 attendance, so put the word out at your meetings. Lots of things are afoot in this 2-year panel: God, Singleness of Purpose etc.About 200 attended the Hispanic Women in A.A. conference with delegates from all over the world.

Marin PI/CPC, Cathy P. Conducted presentations at Dominican, Novato, etc. for nurses. Expect to hear more about hospital 12th step work. We meet on 4th Thursday of each month at the Marin Alano Club in San Rafael.

New Business

Alix F. Propose to change the canonical domain of aasf.org to aasfmarin.org. Currently, aasf.org and aasfmarin.org go to the same place but the proposal would be to make aasfmarin.org the canonical domain on the web as well as on marketing collateral and Central Office emails. Question: Allison – Would aasf.org redirect? Answer: Yes. They go to the same place and that would not change. Question: Don – Would this equal a change in marketing collateral? Answer: Yes. Question: Could we get aamarin.org? Answer: No, that belongs to another individual. Question: John – Would email addresses have to change? Answer: Those issues still need to be addressed. Question: Drew – Has there been any technical discovery for this change?  Worried about downstream effects for the newcomer (loss of email, loss of search rankings, general confusion) of domain changing and branding. Answer: That will need to be addressed. Question: Allison – How do other Intergroups handle similar situations?  Answer:  We do not have any other examples. The feeling from some Marin groups is that aasf.org is not inclusive. Question: Jillian – Can we do a small change and then do larger changes later? Answer: Yes.

Tarin R. As a member of the Technology Committee I volunteer in order to look at some of the downstream effects.  I will report back next month. Statement: Keith – There is a feeling that Marin doesn’t feel a part of the Intergroup. Question: James – What about other URLs?  Answer: Well, aasfmarin.org is the one that we own and it redirects to the website.

Old Business

Building enthusiasm, Alan Surprised there is a push from Marin to break away from aasf.org. People are interested in getting information and the enthusiasm is there. Follow up from last month:

Alix Expresses gratitude about the technological bridge building. Rise ‘N Shine groups did not vote to send people to MI2020. MI2020 has done a good job of reaching out to North Marin and West Marin and wants to push into southern Marin.

Jim He is from Novato and thinks there is more participation here due to MI2020. Asks Marin IGRs to do outreach pitch to Marin meetings. Doesn’t want San Francisco people to come to Marin to talk but thinks Marin people should make a pitch for the existing Intercounty Fellowship. Thinks MI2020 is a bad idea.

Maury Prepaid literature as opposed to mobile bookstore is the first step. Please inform Marin groups about this. Wants to address what we can do to improve our services rather than be reactive.Made the GSR and IGR handout available. Would love to have more meetings in both San Francisco and Marin know about the current Intergroup. Thinks that switching to aasfmarin.org is a good idea because it informs members on both sides of the bay that we serve both counties.Should weperhaps put together an outreach committee?Asks all IGRs for actions steps. Consensus was to continue discussion next month.

Alix We have to be careful about how Intergroup talks about MI2020.  It is Intergroup’s responsibility to make clear current services.

Adjourn with the Responsibility Statement

Next Intergroup Meeting: Wednesday, Wednesday, January 2, 2019, 7pm, at the First Unitarian Universalist Center, 1187 Franklin Street in San Francisco. Orientation is at 6:00 pm, dinner is served at 6:30 pm.

Meetings Represented
Marin Groups
Barnyard
Broad Highway
God Could & Would If He Were Sought
Last Stop Men’s Step Study
Men’s Two Plus
Mill Valley 7 am
Mill Valley Beginners
Monday Blues
Monday Night Stag Tiburon
On Awakening
Quitting Time
Rise ‘N Shine
Saturday Weekend Warriors
Thursday Night Speaker
San Francisco Groups
A New Start
Any Lengths
Anything is Possible
Artists & Writers
As Bill Sees It Thu. 6 pm
Be Still AA
Beginners Warmup
Bernal New Day
Blue Book Special
Castro Discussion
Cocktail Hour
Cow Hollow Men’s Group
Cow Hollow Young People
Creative Alcoholics
Design for Living
Each Day a New Beginning
Experience, Strength & Hope
Join the Tribe
Lush Lounge
Monday Beginners
Pocket Aces
Reality Farm
Serenity Seekers
Sesame Step
Sometimes Slowly
Sunday Night Castro Speaker Discussion
Sunset Speaker Step
Valencia Smokefree
Waterfront
Weekend Update
West Portal

Intergroup January 2018 
Treasurer’s Report 

Month Ended November 2018: 
Total Revenue was $22,283, over budget by $4,453. This was due to a higher than expected group contributions. Total Operating 
Expense for November was $22,428, under budget by  $4,850. This was mainly due to an out of period adjustment related 
to employee healthcare costs. The result is a Net Operating Deficit 
of $241 for the month. 

Group Contributions for November were $16,045, over budget by 
$5,833. Individual Contributions were $2,176, under budget by 
$1,016. 

Total Unrestricted Cash for November 2018 was $76,046, an 
increase of $832 from October 2018.  Unrestricted Cash is over 
3 months of operating expenses.  Year to date we are operating at a $4,810 deficit, over budget by $15,271.  

The rating for November 2018 is “Excellent”

OVERALL RATING:  Excellent 

H&I Annual Pink Can Collection Report – FYE 2018

Attached is the 2018 Pink Can Letter which reflects current information regarding the activities of the Northern California Hospital and Institution Committee. It is provided to keep local groups informed about how their pink can collections are put to use carrying the message of A.A. to alcoholics who are confined.

Feel free to reproduce and/or distribute the Pink Can Letter to any/all your groups.

HI-Pink-Can-post

New Pamphlets Hot Off the Press!

Hot Off the Press

Two new conference-approved pamphlets from A.A.W.S. have just arrived in our bookstore. The God Word is Experience, Strength and Hope from agnostic and atheist members in A.A. and A.A. for Alcoholics with Mental Health Issues – and Their Sponsors – includes stories from twelve members who are coping with serious mental health issues in sobriety.

These two new pamphlets are an example of Bill W’s. declaration that we “… always try to be inclusive rather than exclusive; let us remember that each alcoholic among us is a member of A.A., so long as he or she declares.”